Field Notes

I am experiencing computer issues this week, so I would like to highlight an excellent new blog authored by my colleague and fellow EMGI Board Member, Sami Clements.

The Field Notes newsletter offers readers insights, tools and insights to contribute to a more empathic, inclusive, and accessible field of practice. In her initial post, Sami addresses the issue of burnout among emergency management professionals.

Happy New Year! See you next week.

Seasons Greetings!

Image via unsplash.com

While this year doesn’t resemble past seasons, it has taught us the value of the moments we share with those we love. May all that is beautiful, meaningful, and brings you joy be yours this holiday Season.

As always, my goal for this blog is to provide value to my emergency management colleagues, and to share best practises that can help to improve our expertise.

I will be taking a break from publishing posts over the next couple of weeks. My next post will be released on December 30th at 9:00a.m.

I look forward to continuing our discussion throughout 2021 and beyond.

All the best of the season,

Alison

Is there a place for Social Media in the ICS Structure?

To receive a copy of the latest blog post in your email each Wednesday morning, subscribe here!

As a member of the emergency management response team for the Province of Alberta in 2016, I had the opportunity to witness provincial disasters as a member of the Operations Team. I was struck by the impacts of social media during the most acute operational periods of this crisis, particularly the prevalence of ‘disinformation’ impacting those most impacted by the disaster. 

One of the central features of ICS is the importance of integrated communications. The use of technology during emergencies and disasters has emerged as an important conduit for governments and other agencies to reach individuals and communities, and to deploy assistance where needed. 

In a Master’s Thesis authored by B.A. Scholl in May 2014, he made the case for the inclusion of the Social Media Unit (SMU) into the ICS structure. He considers a wide variety of social media types, defining the term broadly as any media that allows the public to interact with each other and share information. These can include discussion fora (Reddit), photo/video sharing sites (Instagram, YouTube), social networking sites (Facebook, LinkedIn) and micro-blogs (Twitter, Tumblr). 

In examining the growth of social media during disasters, Scholl examines social media usage during five disasters, including the 2007 California wildfires, the 2010 Haiti earthquake, the 2011 Japan earthquake, tsunami and Fukushima nuclear disaster, and Hurricane Sandy (2012). The specific ICS frameworks associated with each of these will be examined in future posts.  

Scholl makes an argument about where in the ICS Structure the SMU should be placed to maximize its value: he considers integrating it into the Public Information Officer (PIO) function, the Operations Section or the Planning Section. 

SMU within the PIO function

As Scholl discusses, placing the SMU within the PIO function may make the most intuitive sense, as the PIO is generally regarded as the media relations expert within the ICS structure. The data management issues, particularly for larger incidents may be more than what a single resource can manage. By placing the SMU into the Planning or the Operations Section, chain of command issues can be minimized, allowing the PIO to focus traditionally on traditional media. 

SMU within the Operations Section

Because the Operations Section is concerned with tactics, as the incident expands Divisions (geographic areas of operation) and Groups (functional areas of operation) are added to manage the span of control issues. If the span of control is exceeded with Divisions and Groups, Branches are added. Scholl argues the unique hierarchical structure of the Operations Section is the biggest deterrent to including a SMU, resulting from the pressures of information flow that ultimately may never make it to the Planning Section.  

Because the Planning Section is responsible for the overall Incident Action Plan (IAP), this is the section most favoured to house the SMU. 

SMU within the Planning Section

Responsible for the Resources, Situation, Documentation and Demobilization Units, the Planning Section. As Scholl argues in his thesis, the Situation Unit is the natural ‘home’ for a SMU, as they can “keep abreast of this information, display it for those needing it, and track using maps where users are located and where help is needed.” (Scholl, 2014). Leveraging this information, the Resources Unit can task resources to the Operations Section for tactical operations. Using the entire Planning Section in this way can help to shape the IAP and shape the goals of future operational periods as needed. Because there are no Groups, Divisions or Branches in the Planning Unit, issues associated with the chain of command may be minimized, as each Unit Leader reports directly to the Planning Chief. 

Regardless of whether a dedicated SMU becomes a formalized part of the ICS, its impact cannot be dismissed. 

What do you think — what do you think the role of social media is in the ICS?

Image via Unsplash.com